TERMS AND CONDITIONS
Exhibition Terms and Conditions which must be carefully studied and followed by every Exhibitor. Any queries should be addressed to: Katie Di Stefano, Marketing Co-ordinator, Association of Building Engineers, Lutyens House, Billing Brook Road, Northampton NN3 8NW.
APPLICATIONS FOR SPACE
Application for space/sessions should be made on the official booking form. Space will be allocated on a ‘first-come first-served’ basis. Site availability should be checked with the Organisers prior to despatching the booking form. The Organisers reserve the right to refuse any application or prohibit any exhibition without assigning any reason for such refusal or prohibition. The total space/session price must accompany each application. Applications will be acknowledged by way of a receipted VAT invoice.
CATERING/ACCOMMODATION
Morning coffee, afternoon tea and lunch, as and when served to Conference delegates during the Exhibition open periods will be made available to up to two representatives for each Exhibition space free of charge.
EXHIBITION GUIDE
An Exhibition Guide is produced in which each Exhibitor/sponsor is entitled to a free editorial entry of up to 200 words describing their exhibit. The Organisers reserve the right to edit the entry. Copies are provided to each Conference delegate, the Technical Press and various other interested outlets prior to the Exhibition. Exhibitors are invited to send in their copy for the Exhibition Guide entry with their stand booking form but, failing that, not later than 01 March 2012.
DELEGATE REGISTRATION
Should Exhibitors/sponsors wish to appoint official delegates to the Conference, in addition to participating in the Exhibition, delegates must be registered on completion and return of the Official Delegate Registration Form.
EXHIBITS
Exhibits which, on inspection, do not reasonably satisfy the Organisers shall be modified by the Exhibitor in such a manner and within such time as the Organisers may require. In default the Organisers may remove such exhibit at the expense of the Exhibitor, who shall forfeit all sums paid in the form of hire charges.
FIRE PRECAUTIONS
Exhibitors are advised that the Local Authority has stringent regulations governing materials used on site during an Exhibition. Should you have any queries about materials you plan to use or exhibit on your stand, please contact the Organisers immediately.
FIXINGS
No nails, screws or other fixtures may be driven into any part of the Exhibition area, including floors, nor may any part of the building be damaged or disfigured in any way. Should any damage occur to the building fabric, the Exhibitor responsible shall be liable for any reparation charges incurred.
PUBLICITY
Delegate invitations are being sent out by personalised mail. The Technical Press are alerted to this important event in the construction industry calendar.
SECURITY
The Organisers will take every reasonable precaution in the provision of day and night security, but cannot be held responsible for any loss or damage to Exhibitors’ property.
EXHIBITORS ARE WARNED NOT TO LEAVE THEIR STANDS UNATTENDED AT ANY TIME WHEN THE HALL IS OPEN, whether during the build-up, open or breakdown periods. In the event of loss or damage, the Organisers should be informed immediately.
STAND SPACE
Space only will be provided to the Exhibitor who shall provide, erect and dismantle his own display boards and Exhibition material. One 13 A electric socket outlet per site will be provided by the Organisers. Exhibitors shall provide their own 13A fused ganged socket outlet and extension lead.
STORAGE
Exhibitors should note that it is contrary to the Local Authority fire regulations to store packing materials of any nature within the Exhibition areas. Exhibitors must make their own arrangements for the removal and storage of such materials.
TIMETABLE
Installation of exhibits will take place from Midday on Tuesday 20 March and must be in place by 08.30hrs on Wednesday 21 March. Exhibits may be dismantled and removed after 16.00 on Wednesday 21 March.
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